Minutes
Agenda
Camino Montessori Board of Directors Board Meeting
Tuesday Sep 17, 2013 @ 6:30 PM at Camino Montessori-44301 W. Maricopa/Casa Grande Hwy., Maricopa, AZ 85138
NOTICE AND AGENDA

Pursuant to Arizona Statute 38-431.02, notice is hereby given to the members of the Camino Montessori Board of Directors and to the general public that the Board will hold a meeting open to the public on Tuesday, September 17th, 2013 beginning at 6:30 pm. The meeting will be held at Camino Montessori, 44301 W. Maricopa/Casa Grande Hwy., Maricopa, AZ.

Pursuant to A.R.S. 38-431.03.A2 and A.3, the Board may vote to go into Executive Session, which will not be open to the public, to discuss matters outlined in the agenda or to review, discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law.

The board reserves the right to change the order of items on the agenda, with the exception of public hearings set for a specific time. One or more members of the Board may participate in the meeting by telephonic communications. It is the policy of the Camino Montessori School Board to only discuss, consider, or decide those matters listed on the agenda pursuant to A.R.S. 38-431.02(H).

DATED AND POSTED ON THE CAMINO MONTESSORI WEBSITE AND AT THE MAIN OFFICE this 16th day of September, 2013.
By Mary Hoover, Administrative Assistant
Agenda Item Purpose Who Time
I. Opening Items
A. Call the Meeting to Order      
B. Record Attendance and Guests      
C. Read & Review Mission Statement      
D. Approve Minutes Approve Minutes (Board Meeting on 07-09-13)    
II. Finance
A. Review and sign A/P vouchers; P/R vouchers FYI J. Webster 1
B. Liability and D & O Insurance Update FYI J. Webster 1
C. Budget update FYI J. Webster 5
D. Personnel changes Discuss J. Webster 5
E. AZ CSP Grant update Discuss J. Webster 5
F. Prop 301 site fund Discuss J. Webster 5
III. Governance
A. Parent handbook update FYI J. Webster 3
B. Employee Policies & Handbook Discuss J. Webster 5
C. Revised FAPE Policy Vote M. Mulligan 2
D. Annual review of Bylaws Discuss J. Webster 2
E. Policy and procedure drafts Vote K. Webster 10
F. Open Meeting Policy Vote K. Webster 5
IV. Facility
A. Certificate of Occupancy 7/31/2013 FYI J. Webster 1
B. ADHS licensing update Discuss J. Webster 5
C. Outdoor Environment update FYI J. Webster 3
V. Development
A. Charter Expansion Discuss J. Webster 5
B. ECA Tax Credit Discuss J. Webster 5
VI. CEO Support And Eval
A. CEO Evaluation Tool & Process Discuss M. Mulligan 5
B. Teacher Evaluation tool & process Discuss J. Webster 5
VII. Other Business
A. PTO for first year--discuss & vote Vote J. Webster 5
B. Classroom Site Fund (CSF)-Prop 301 Vote J. Webster 5
C. High Bar--Agenda process FYI J. Webster 5
VIII. Closing Items
A. Call to Public FYI    
B. Adjourn Meeting Vote    
C. Confirm next board mtg 10/15/13 at 6:30 p.m. FYI    
Agenda Cover Sheets
Section: I. Opening Items
Item: C. Read & Review Mission Statement
Purpose: FYI
Goal:
Submitted by: Judy
Related Material:
BACKGROUND:
Board's practice to review mission statement at the beginning of each meeting to ensure group's focus remains on track regarding mission of school

Section: III. Governance
Item: A. Parent handbook update
Purpose: FYI
Goal: Parent Handbook
Submitted by: Judy Webster
Related Material:
BACKGROUND:
CEO goal set by board to be completed by 8/1/2013. Student/Parent Handbook completed 9/5/2013 & presented to parents at orientation on same date.
RECOMMENDATION:
Board members become familiar with contents

Section: III. Governance
Item: C. Revised FAPE Policy
Purpose: Vote
Goal:
Submitted by: Judy
Related Material:
BACKGROUND:
Per ADE guidelines, Charters required to adopt revised FAPE w/Medicaid revisions by 9/1/13
RECOMMENDATION:
Already adopted via email vote--need to confirm adoption in today's meeting

Section: III. Governance
Item: D. Annual review of Bylaws
Purpose: Discuss
Goal:
Submitted by: Judy
Related Material:
BACKGROUND:
The High Bar recommends annual review in September
RECOMMENDATION:
Review prior to, and approve at October meeting

Section: III. Governance
Item: E. Policy and procedure drafts
Purpose: Vote
Goal:
Submitted by: Judy
Related Material:
BACKGROUND:
Polices required by state and/or federal regulations (i.e., GSA)
RECOMMENDATION:
Kevin to give status of current drafts. Please review prior to attending the meeting

Section: VI. CEO Support And Eval
Item: A. CEO Evaluation Tool & Process
Purpose: Discuss
Goal:
Submitted by: Rebecca
Related Material:
BACKGROUND:
See House Bill 2823 for background & requirements
RECOMMENDATION:
Form a Committee to create an evaluation tool & process. Establish as board goal

Section: VI. CEO Support And Eval
Item: B. Teacher Evaluation tool & process
Purpose: Discuss
Goal:
Submitted by:
Related Material:
RECOMMENDATION:
Create as CEO goal